The Sabeti lab at Harvard University and The Broad Institute is looking to fill its full-time administrative assistant position, whose main role is to provide administrative support for the research activities of Dr. Pardis Sabeti. Dr. Sabeti is an active faculty member with a research group of 35+ and extensive sponsored research portfolio.
Working closely with the Faculty Assistant, the Administrative Assistant works to help set and manage priorities and schedule-based demands as well as developing and administering systems for the Principal Investigator (PI); maintains files; handles incoming requests via telephone, email, and mail; researches issues as directed; drafts and edits correspondence, briefings, and summaries as appropriate for the PI; and addresses questions coming in to the lab. The Administrative Assistant also ensures the PI is prepared for all daily activities, which includes preparation and gathering of meeting materials and tracking of ongoing projects or other activities. The Administrative Assistant also makes recommendations to the PI about key administrative and resource issues.
Specific responsibilities include:
- Develops effective systems for managing the PI’s administrative needs.
- Drafts and edits correspondence including letters, speeches, lecture presentations, email communications; transcribes interviews and other related materials.
- Assists in drafting, editing, and submission of reports, proposals, manuscript publications, alumni recommendation letters, and other written materials as needed.
- Maintains lab website and assists with content creation.
- Maintains and develops SOPs and internal wiki site.
- Support media outreach efforts, and curate social media presence
- Creates meeting agendas as directed and proactively seeks background materials for meetings as part of daily preparation.
- Assists and coordinates with senior level research administrative staff.
- Researches and coordinates special projects as directed by the PI, and other members of the lab’s management team.
- Manages contacts and relationships with key constituents, including senior university administrators, deans, faculty, staff, as well as external contacts in corporate, government, and media fields.
- Experience in an administrative support position, preferably in a laboratory or research based institution.
- Excellent organizational skills, the ability to learn rapidly, and good judgment are essential.
- Excellent writing skills.
- Must be highly proficient with the Microsoft Office Suite and Google Apps. Working knowledge or ability to quickly learn Publisher, Adobe Illustrator and Photoshop, and WordPress.
- Must possess proven administrative, communication, and organizational skills. Ideal candidate must possess a high level of confidentiality, use of sound judgment and strong attention to detail.
- Solid knowledge of office processes and protocols.
- Ability to multi-task and respond to interruptions in stride in order to meet deadlines.
- Experience drafting and editing scientific documents
- Demonstrated ability to work with multiple constituents on a variety of projects, flexibility, and willingness to take on assignments are essential.
- Ability to work independently with minimal supervision as well as part of a team and handle complex and confidential information with discretion.
- Desire to work in a fast-paced start-up environment.
- Interest or experience in global health or research ethics.
This is a term position ending on January 31, 2018. All formal written offers will be made by FAS HR.
OEB is a diverse and vibrant department with a broad range of research and teaching interests, ranging from the evolution and control of gene expression patterns within individuals and populations to the dynamics of ecosystems. Field and laboratory studies are key to understanding the evolution of organisms, how biodiversity is generated and maintained, how organisms work, and how organisms interact with their environment. OEB has close working associations with its allied institutions: the Museum of Comparative Zoology (MCZ) and the Harvard University Herbaria (HUH), as well as the Arnold Arboretum and the Harvard Forest. These institutions and their collections offer an unparalleled, rich set of resources for OEB students, faculty, visitors and staff.